Terms & Conditions


Updated: 1/29/2026

Acceptance of Terms

The services and benefits Kings Gate provides pursuant to this Agreement are subject to the following Terms and Conditions (“TOC”). Kings Gate reserves the right to update the TOC at any time, upon thirty (30) days written notice.

Membership Benefits (the "Services)

Member Access

Active members receive secure 24/7 access via app-based entry. Members are responsible for the security of their own access credentials.

General Business Hours: 8:00 AM – 5:00 PM (Monday to Friday, staffed)

Shared space is on a first-come, first-served basis. Kings Gate cannot guarantee that any shared space will be available. Each member is permitted one seat in shared workspaces.

Internet

Kings Gate provides members access to a shared Internet connection. Members are responsible for ensuring safe and lawful Internet usage.

Printer

Members receive 120 black-and-white pages and 30 color pages per billing cycle. Additional printing is billed at $0.10 per black-and-white page and $0.20 per color page. Excess printing charges are billed at the start of the next billing cycle. Double-sided prints count as two prints.

Mail & Package Service

Members may use Kings Gate’s mailbox and mail-sorting service. Oversized packages will not be accepted. Mail will be held for 30 days after delivery; Kings Gate is not responsible for uncollected items. Mail service ends immediately upon membership termination, and Kings Gate will not forward or retain mail thereafter.

Meeting Space Credits

Members receive $375 (equivalent to 5 hours) in meeting room credits each billing cycle. Additional hours may be purchased at a 66% discount ($25/hr) via the member portal or app.

Member Portal & App

Members may access the Kings Gate Archie portal or app to book meeting space and manage their accounts. Access will be removed upon membership termination.

Unlimited Coffee & Beverages

Membership Fee & Billing

Membership fees and any additional charges are auto-drafted on the first of each month. Members will receive their monthly invoice 7 days before the due date.

New members will be billed a prorated amount on their start date, with subsequent billing cycles billed on the first day of each month.

Kings Gate accepts payment by bank draft, credit, or debit card. All fees are non-refundable.

Late Fees

If payment for any fee or other amount is not received within seven (7) days of the due date, a late charge equal to 10% of the outstanding balance will be added and shall be due and payable immediately.

Month-to-Month Memberships

Month-to-month memberships are billed automatically based on the commitment length selected at the time of purchase. Members are responsible for renewing their plan each month if they opt for a month-to-month arrangement, or at the end of their membership term.

Members with month-to-month plans can cancel at any time. To avoid being charged for the next month, members must email membership@kingsgatetx.com at least seven (7) days before the end of their billing cycle, provided they have remaining time left on their plan.

Annual Memberships

May not be cancelled before the end of the 12-month term. Renewal notices will be sent sixty (60) days before the membership end date. Members are responsible for renewing their plan in Archie at the end of their membership term.

To fully cancel your coworking membership, all invoices must be paid in full

Community Rules & Code of Conduct

As a condition of your use of the Services, you are expected to maintain a respectful and professional environment and agree not to use the Services for any purpose that is unlawful or prohibited by this Agreement, the TOC, or applicable law or regulation. In addition, you agree that when participating in or using the Services, you will not:

  1. Use the Services in connection with contests, pyramid schemes, chain letters, junk email, spamming, or any duplicative or unsolicited message (commercial or otherwise);

  2. Defame, abuse, harass, stalk, threate,n or otherwise violate the legal rights(such as rights of privacy and publicity) of others;

  3. Publish, post, upload, distribute, or disseminate any inappropriate, profane, defamatory, obscene, indecent, or unlawful topic, name, material or information on or through Kings Gate;

  4. Upload, or otherwise make available, files that contain images, photographs, software, or other material protected by intellectual property laws, including, by way of example, and not as limitation, copyright or trademark laws (or by rights of privacy or publicity), unless you own or control the rights thereto or have received all necessary consent to do the same;

  5. Use any material or information, including images or photographs, which are made available through the Services in any manner that infringes any copyright, trademark, patent, trade secret, or other proprietary right of any party;

  6. Upload files that contain viruses ,Trojan Horses, worms, time bombs, cancelbots, corrupted files, or any other similar software or programs that may damage the operation of another’s computer or property of another;

  7. Download any file(s)that you know, or reasonably should know, cannot be legally reproduced, displayed, performed, and/or distributed in such manner;

  8. Restrict or inhibit any other member from using and enjoying the Services;

  9. Create a false identity for the purpose of misleading others.

In addition, to ensure a positive experience for all:

  1. Disruptive behavior, excessive noise, or unsafe activity is prohibited.

  2. Guests are allowed during business hours (Monday - Friday, 8 AM – 4 PM).

  3. Guests must be accompanied by a member and checked in at the host desk.

  4. Guests are infrequent visitors. If a guest is present more than once a week in a professional capacity, they will need to purchase a membership.

  5. Members are responsible for cleaning up after themselves in all shared areas.

  6. Kings Gate is not designed to be a child-safe or child-friendly environment. Therefore, we kindly ask that members refrain from bringing children into the space. If it is unavoidable, children under the age of 17 must be supervised at all times. Leaving any unsupervised minors at Kings Gate for any length of time will result in the termination of membership.

  7. Alcohol is permitted only during approved events.

  8. Smoking and vaping are allowed only in designated outdoor areas.

  9. Sleeping is not permitted.

  10. Kings Gate reserves the right to record certain areas for security purposes.

After-Hours Access & Private Reservations

While your membership provides 24/7 access. There are occasional instances where the facility—or specific zones within it—may be reserved for private events, workshops, or full-facility rentals.

  1. Access Limitations: During these scheduled private reservations, Member access may be restricted or temporarily suspended to ensure the privacy and success of the event.

  2. Notification: We respect your workflow and promise not to spring this on you. Kings Gate will provide a minimum of 24 hours' notice for any after-hours reservation that impacts general access.

  3. Alternative Arrangements: Whenever possible, we will strive to keep a designated area (such as a quiet room or secondary lounge) open for members, though this is not guaranteed for full-buyout events.

Meeting Space Reservations & Cancellation Policy

Meeting spaces are available on a first-come, first-served basis during regular business hours. Members can reserve rooms via the member portal or app. When booking, members are required to disclose the names of their guests.

Cancellations are subject to the following policy:

  1. 24+ hours before booking – No charge

  2. 12–24 hours before booking – No charge

  3. 6–12 hours before booking – 50% of the booking fee/credits

  4. 0–6 hours or no-show – 100% of the booking fee/credits

Late arrivals will not receive extended time without confirmation of availability. Please list all attendees (name and email) when booking.

Meeting rooms must be left in their original condition. Temporary decorations are permitted, and furniture must be returned to its original configuration.

Pets & Service Animals

Kings Gate is a pet-free environment. Only service animals as defined under the Americans with Disabilities Act (ADA) are permitted. Emotional support animals are not allowed.

Damages & Member Responsibility

Members are responsible for any damage caused by themselves or their guests and agree to cover repair or replacement costs. Kings Gate shall not be liable for loss, theft, or damage to personal property, nor for injury sustained on the premises. Members agree to indemnify and hold harmless Kings Gate, its employees, and affiliates from any claims arising from their use of the space.

Member Data & Privacy

Kings Gate collects and stores member information solely for the purpose of providing coworking services. Your information will not be sold or shared except as required by law or to process payments securely.

Limitation of Liability

MEMBER EXPRESSLY WAIVES AND RELEASES ANY AND ALL CLAIMS, NOW KNOWN OR HEREAFTER KNOWN, AGAINST KINGS GATE, AND ITS OFFICERS, MEMBERS, MANAGERS, EMPLOYEES, AGENTS, AFFILIATES, SUCCESSORS, AND ASSIGNS (COLLECTIVELY, “RELEASEES”), ARISING OUT OF OR ATTRIBUTABLE TO MEMBER’S USE OF THE SERVICES, WHETHER ARISING OUT OF THE ORDINARY NEGLIGENCE OF RELEASEES OR OTHERWISE. MEMBER COVENANTS NOT TO MAKE OR BRING ANY SUCH CLAIM AGAINST ANY RELEASEE, AND FOREVER RELEASES AND DISCHARGES ALL RELEASEES FROM LIABILITY UNDER SUCH CLAIMS.

Disclaimer of Warranties

Kings Gate provides the Services “as is” and with all faults, and hereby disclaims with respect to the services all warranties and conditions, whether express, implied or statutory, including, but not limited to, any warranties, duties or conditions of or related to: merchantability, fitness for a particular purpose, quiet enjoyment, or quiet possession.

Indemnification

Member agrees to defend, indemnify, and hold harmless Kings Gate, and all other Relesees against any and all losses, damages, liabilities, deficiencies, claims, actions, judgments, settlements, interest, awards, penalties, fines, costs, or expenses of whatever kind, including attorney fees, the costs of enforcing any right to indemnification under this Agreement, and the cost of pursuing any insurance providers, incurred by/awarded against Kings Gate or any other Releasees arising out of or resulting from any claim of a third party related to Member’s use of the Services, including any claim related to Member’s own negligence or the ordinary negligence of Kings Gate.

Termination of Membership

Kings Gate may suspend or terminate membership without notice or refund for:

  1. Violation of the Agreement, TOC, workspace rules or policies.

  2. Unsafe, disruptive, or unlawful conduct

  3. Unauthorized access or facility misuse

Force Majeure

Kings Gate shall not be liable for delays or failures caused by events outside of its control, including, but not limited to, natural disasters, government restrictions, strikes, or emergencies that make operations unsafe or impossible.

Legal Terms

This Agreement, inclusive of the TOC, represents the full understanding between Kings Gate and the Member. This Agreement, for all purposes, shall be construed in accordance with the laws of Texas without regard to conflicts of law principles. Any action or proceeding by either of the parties to enforce this Agreement shall be brought only in a state court located in the State of Texas, County of Parker. The parties hereby irrevocably submit to the exclusive jurisdiction of such courts. In any dispute, the prevailing party shall be entitled to recover reasonable attorney’s fees. In the event that any provision or portion of this TOU is determined to be invalid, illegal, or unenforceable for any reason, in whole or in part, the remaining provisions of this TOU shall be unaffected thereby and shall remain in full force and effect to the fullest extent permitted by applicable law.